LAKES AT WATERSTONE HOA
DRAFT BOARD MEETING MINUTES
DATE: December 9, 2010
TIME: 6:30 PM
LOCATION: LAKES AT WATERSTONE AMENITY CENTER
MEETING CALLED TO ORDER: Jack Pennella called meeting to order 6:30pm.
QUORUM CALL: Present were Jack Pennella, Greg Plagmann, Sue Sheppard, Kim Cheatham, and Absent Jordan Goldman. Also present Steve Schnitzer property manager.
PROOF OF THE 12-9-2010 MEETING POSTED: Notice was posted at guardhouse.
CONTRACTOR QUESTION AND ANSWER SESSION: Jack Pennella introduced guest speakers Chuck from Tru Green and Steve from LSP Landscaping. Steve from LSP spoke about his company and the services they will provide. Chuck from Tru Green spoke about the services they will provide.
APPROVAL OF MINUTES FROM MEETINGS: Sue Sheppard made a motion to approve the October 21st minutes; 2nd by Greg Plagmann; Motion passed unanimously.
11-30-10: Sue Sheppard made a motion to approve the November 30th Board meeting minutes; 2nd by Greg Plagmann; Motion passed unanimously.
Sue Sheppard made a motion to approve the November 30th 2011 Budget meeting minutes; 2nd by Greg Plagmann; Motion passed unanimously.
MANAGERS REPORT: All renters must complete the Association application in order to receive mailbox and amenity center keys.
Health Dept inspected and closed pool due to none operation of the automatic chlorinator. Pool will reopen after repairs and re-inspection is complete.
Request for citrus trees would require ACC approval; however the documents state no citrus trees allowed. 3540 Jute Lane has not closed yet.
There are 15 renters in the community and the $100 application was waived in 2010 but will be in effect in 2011.
Jack Pennella made a motion that beginning 2011 the Association will charge a $100
Application fee for background check and Board review; 2nd by Greg Plagmann; motion passed unanimously.
Greg Plagmann made a motion to approve to purchase a glass locking bulletin board; 2nd by Sue Sheppard; Motion passed unanimously.
TREASURERS REPORT: Greg Plagmann reported $43,002.60 in operating funds. $11,154.48 in reserves, Total operating and reserves $54,157.08
Greg Plagmann reported 14 delinquent accounts totaling $66,884.75. Greg Plagmann and Jack Pennella attended the Waterstone HOA 2011 Budget meeting and found the 2011 Budget is exactly the same as the 2010, line item by line item.
COMMITTEE REPORTS: SST REPORT: Scott Adair was thanked by the Board and the membership for his endless work in addressing the security needs of the amenity center and the guard house. Scoot stated that Bright House Cable will save the association money by supplying the phone line, internet, WiFi, cable TV in the amenity center and guard house. It was also noted that the gate entry emergency siren issue has been addressed and all emergency responders have special gate code for access.
Greg Plagmann made a motion to approve Bright House to install and service phone lines, cable TV, internet, Wi-Fi at the amenity center and the guard house; 2nd by Jack Pennella; Motion passed unanimously.
ACC REPORT: Dave Smith had nothing to report.
SOCIAL COMMITTEE REPORT: Connie Becker reported that they were all set for the party. The Pulte $1,500 check would be mailed to the association.
CCC REPORT: Jack Pennella instructed the committee that all CCC meetings should be posted and held at the amenity center.
Gregory Mcfarland reported that Bob Wentz resigned due to personal conflicts and did a great job as chairman of the CCC. The Board and membership agreed.
Gregory McFarlane was appointed as chair person by members of the CCC to replace Bob Wenz.
Gergory Mcfarland reported recommendations from the last two CCC meetings would be sent to the Board to review.
TURNOVER REPORT: Jack Pennella reported that Jordan is still working off the list and expects to have it completed by December 31, 2010. Jack Pennella reported Pulte would be providing two park benches, one bike rack, and $1000 for gas grills.
AMENITY CENTER UPDATE: Jack Pennella reported that the county has signed and recorded the recreation plat over to The Lakes at Waterstone.
OLD BUSINESS: The Board is addressing the distribution of the mailbox / amenity building keys.
NEW BUSINESS: Greg Plagmann made a motion that regular Board meetings beginning January 25th 2011 will be held on the 4th Tuesday of each month at 6:30pm at the Amenity Center 1500 Fossen Drive.
The Annual Meeting will be held in March; The Budget meeting will be held in November; No regular Board meetings in August and December;
Regular, Special or Emergency Board meetings will be at 6:30 pm at the Amenity Center, 1500 Fossen Drive; 2nd by Jack Pennella; Motion passed unanimously.
Greg Plagmann made a motion to purchase a high tech camera to replace broken camera at guardhouse; 2nd by Sue Sheppard; Motion passed unanimously. Contractor will see if broken camera is worth fixing.
OPEN FORUM: Homeowners voiced their questions to the Board.
NEXT HOA MEETING DATE: January 25, 2011 6:30pm
ADJOURNMENT: 8:45 pm.
Minutes respectfully submitted for the Board,
Community Association Manager
Lakes at Waterstone HOA