LAKES AT WATERSTONE HOA
DRAFT BOARD MEETING MINUTES
DATE: March 16, 2011
TIME: 6:30 PM
LOCATION: LAKES AT WATERSTONE AMENITY CENTER
MEETING CALLED TO ORDER: President Jack Pennella called meeting to order 6:34pm.
QUORUM CALL: Present were Jack Pennella, Greg Plagmann, Sue Sheppard, Kim Cheatham, Jordan Goldman by speaker phone. Also present Steve Schnitzer property manager.
PROOF OF THE March 16, 2011 MEETING POSTED: Notice was posted at guardhouse.
Jack Pennella made a motion to ratify changing Board meeting date from March 22, 2011 to March 16, 2011 at 630pm; 2nd by Sue Sheppard; Motion passed unanimously.
APPROVAL OF MINUTES FROM LAST MEETING: Gregory Plagmann made a motion to approve February 22, 2011 minutes; 2nd by Sue Sheppard; Motion passed unanimously.
MANAGERS REPORT: The 2nd notice of annual/election meeting was mailed to Homeowners March 7, 2011; also included in the mailing was the 2011 Community Updates. Board authorized purchase of plaque in the name of Scott & Bobbie Adair for the generous donation of photo and frame of Lakes at Waterstone community now hanging in the amenity center. A $925 check was received from Pulte for reimbursement of amenity center gas grills. Additionally a $25 refund check was received from the state for amenity center inspections. Estoppel sale request has been ordered for 3581 Jute Lane.
Sue Sheppard made a motion to ratify the mailing of the 2011 community updates; 2nd by Gregory Plagmann; Motion passed unanimously.
TREASURERS REPORT: Greg Plagmann reported $50,132.03 in operating. $13,467.30 in reserves, Total operating and reserves $63,599.33 Greg Plagmann reported 13 delinquent accounts totaling $71,682.75.
TECHNOLOGY SAFETY SECURITY REPORT: Gregory Plagmann addressed report from Scott Adair to purchase two bollard posts to be installed by gate arms to keep from driving past security arms. A proposal was presented by committee members to Purchase about $2,000 in video security equipment for the guardhouse and approx. $3,100 in video security equipment for the amenity center. 3 bids of $5000, $8000, and $10,000 were received. The amenity center also received a proposal to monitor the amenity center security system at a cost of $15 per month. The amenity center would be armed 11:00pm and disarmed at 5:00am during the times the center is locked and closed.
Gregory Plagmann made a motion to approve D&A Family Electric to purchase and install the video security equipment in the amenity center at a cost of $2,936.20; 2nd by Sue Sheppard; Motion passed unanimously.
Gregory Plagmann made a motion to approve D&A Family Electric to purchase and install video security equipment in the guardhouse at a cost of $2,130.60; 2nd by Sue Sheppard; Motion passed unanimously. The Board tabled the 2 bollards until next meeting.
ACC REPORT: Dave Smith reported 14 ACC applications were submitted. 12 applications were approved. 2 applications were denied for missing diagrams for modifications. Jack Pennella reported Nancy Rowe has resigned from the AC Committee. Jack Pennella appointed Richard Pfaff to the ACC Committee.
SOCIAL COMMITTEE REPORT: Connie Becker No Report.
COMMUNITY CENTER REPORT: Gregory Mcfarlane reported that the data use of the exercise equipment has been collected to plan around the social activities.
LANDSCAPE / BEAUTIFICATION COMMITTEE REPORT: No Report.
Jack Pennella made a motion to ratify the approval of 12 palletts of sod $2,160 for the repairs in the 1st phase of the community; 2nd by Sue Sheppard; Motion passed unanimously. Jack Pennella reported the Gazebo issue has been tabled at this time as Mr. Wenz has extended his $2500 offer until the next HOA Meeting on April 26th.
OLD BUSINESS: Gregory Plagmann reported that the A/C filters for the amenity center will be ordered. Gregory Plagmann reported that the table umbrellas need to be closed after use. Jack Pennella reported that the Landscape Committee and ACC Committee will prepare guidelines for planting plants in the community.
NEW BUSINESS: Jack Pennella reported that no litigation has been initiated by the association against any homeowner or is there a pending litigation against any homeowner in circuit court, but did report a letter was sent to a homeowner demanding he cease covenant violation and to reply in writing of his intentions. There was no further comment on this subject. This issue was brought up under new business to make all homeowners aware of outstanding pending issues of importance before the board.
OPEN FORUM: Homeowners voiced their questions to the Board.
NEXT HOA MEETING DATE: April 26, 2011 6:30pm
ADJOURNMENT: 7:45 pm.
Minutes respectfully submitted for the Board,
Community Association Manager
Lakes at Waterstone HOA